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Production and publication

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Following acceptance, your manuscript will be passed to our production team. A 6-character unique ID will be assigned to your paper, forming the end of your article’s DOI (Digital Object Identifier).

At the start of the production process you will be sent a unique link to our Author Services site, allowing you to create an account in order to select and sign a licence to publish, to pay any publication fees, and to track the progress of your manuscript. We are unable to proceed with publication until we are in receipt of a signed licence.

Note that our Author Services site is separate from the journal’s manuscript submission site: logon credentials from the latter will not carry over to this site.

Proofing

Accepted papers are copyedited to match journal style and to ensure the clarity and consistency of the text. PDF proofs are provided to the author via weblink or email attachment, and any changes (to correct typographical errors or to resolve queries raised during copyediting) should be returned within the stated timeframe. If you will be unavailable, contact the production team to arrange an extension or to appoint someone to handle proofs in your absence.

You will need Adobe Reader to open and mark changes on your PDF proofs. This software is freely available at [www.adobe.com].

Note that substantive changes to the content or authorship of your paper at this stage, including the addition of new material, will require approval from the journal editor and may be declined. Changes that conflict with journal house style will not be made. All changes should be marked as comments, insertions or deletions on the clean article proof provided, and all proof queries must be addressed at this stage: it may not be possible to incorporate additional changes received later in the process. Revised proofs will not be supplied for approval unless specifically requested, or unless requested changes require clarification.

Figure resolution may be reduced in PDF proofs and in the online PDF, to manage the size of the file. Full-resolution figures will be used for print publication.

Publication

Upon publication, the corresponding author is sent a free-access link to the online version of their paper. This link may be shared with co-authors and interested colleagues, and posted on the author’s personal or institutional webpage. The link is persistent and will continue to work when the article is moved from the journal’s ‘Advance Access’ page and included in an issue.

Some journals publish the accepted manuscript (AM) online in PDF format at the start of the production process, replacing the manuscript with a corrected proof once production is complete. In such cases, any errors should be corrected at proof stage. In most other cases, the corrected proof is published online as soon as production is complete. Once published online, in whatever format, your article is citable by its DOI and publication date.

Most of our journals publish contact details, including an email address, for the corresponding author of the article. If you would prefer your email address not to be published please contact our production staff during production of your article.

Embargo policy

Articles will typically be published online as soon as they are ready. Once papers have been submitted to OUP, the content of the paper is embargoed until the time and date of publication. The content of the research should not be discussed or publicized to the media before the official publication date.

If authors have embargos on papers, for example if they are presenting their research results at a conference, the production team will endeavour to accommodate this in the publication process and are able to delay the publication of a paper until an embargo is lifted. Should you wish to publicize your research we will endeavour to provide a mutually convenient publication date and time.

Authors should include a note in the cover letter at submission, and should also contact the production team, to confirm the embargo and the exact date and time (including time-zone) the paper can be published.

Post-production changes

Corrections will only be made if the publication record is seriously affected by the academic accuracy of published information.

No correction to a paper already published will be carried out without an erratum or corrigendum (as applicable). This applies to papers on Advance Access and published within an issue. This means that any change carried out to a paper already published online will have a corresponding erratum or corrigendum published with its own separate DOI.

Whether on Advance Access or in an issue, if an erratum or corrigendum is published, the online version of the original paper will also be corrected online and the correction notice will mention this.

Authors' corrections to Supplementary Data are made only in exceptional circumstances (for example major errors that compromise the conclusion of the study). No correction to supplementary data files already published will be carried out without an erratum or corrigendum (as applicable). Because the Supplementary Data is part of the original paper and hence the published record, the information cannot be updated if new data have become available or interpretations have changed.

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